Monitoring Report for ERP

This script processes data extracted from an ERP and organises them in different dataframes according to their status. In addition, it generates a stylised Excel file with several sheets representing different views of the status of the documents.

Prerequisites

Necessary Libraries

Make sure to install the following libraries before running the script:

pip install pandas xlsxwriter openpyxl tqdm aspose-cells

Project Structure

The script uses custom tools and mappings that must be included in the tools folder. These tools are:

• mapping_mr.py
• apply_style_mr.py

Script functionalities

Main functions

1. Data Import and Data Cleansing

• Loads an Excel file with information from the ERP.
• Performs cleaning and formatting, such as filling null values and converting dates.

2. Processing by Status

• Divides data into different groups (Sent, Not Sent, Commented, etc.).
• Calculates metrics such as return days, contract weeks, and additional notes.

3. Styling and Exporting

• Apply custom styles to dataframes.
• Export data to an Excel file with separate sheets.

Organisation of Excel Sheets

El archivo final incluye las siguientes hojas:

• ALL DOC.: All documents styled according to their status.
• ENVIADOS: Documents in "Sent" status.
• SIN ENVIAR: Documents in "Unsent" status.
• COMENTADOS: Documents with comments ("Minor Com.", "Major Com.", etc.).
• STATUS: General tracking chart.

Structure of the Code

Imports and Initial Configuration

The script imports the necessary libraries and configures the path to the data file:

import os
import time
import pandas as pd
import xlsxwriter
from tools.mapping_mr import *
from tools.apply_style_mr import *

Data Loading and Transformations

Load the data from an Excel file and perform the following transformations:

• Filling of null values.
• Conversion of dates to datetime.
• Calculation of additional columns such as Return Days and Contract Date.

Processing by State

The data are divided into the following groups:

• Annotated: Statuses such as "Minor Com.", "Major Com." or "Rejected".
• Sent: Documents marked as "Sent".
• Unsent: Documents not sent.
• Approved: Documentation finalised.

Final File Generation

A stylised Excel file is created where each sheet represents a set of processed data.

with pd.ExcelWriter('monitoring_report_' + str(today_date_str) + '.xlsx', engine='xlsxwriter') as writer:
    style_sheet6.to_excel(writer, sheet_name='ALL DOC.', index=False)
    style_sheet_2.to_excel(writer, sheet_name='ENVIADOS', index=False)
    style_sheet_3.to_excel(writer, sheet_name='SIN ENVIAR', index=False)

How to Run the Script

1. Place the data file (data_erp.xlsx) in the specified path.
2. Run the script with Python:

python monitoring_report.py

3. Find the generated file in the data folder.

Additional Notes

• Styling: Cell styles are applied according to the state of the document, using defined colours.
• Customisation: You can adjust the columns that are processed and the colours to suit your needs.

Final Result

The resulting Excel file includes all the metrics and styles necessary for detailed document tracking.

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