docs: add membership application template for community roles by mingcheng · Pull Request #78 · dragonflyoss/community

mingcheng · 2025-09-05T08:17:35Z

Description

Introduce detailed application form for candidate nomination
Update COMMUNITY_LADDER.md with application process steps
Support alignment with community values and governance

Copilot

Pull Request Overview

This PR introduces a standardized membership application process for the Dragonfly project community, establishing a formal framework for candidate nomination and evaluation.

Adds a comprehensive bilingual application template covering technical background, open source experience, and community fit assessment
Updates the community ladder promotion process with detailed step-by-step procedures for Member, Approver, and Maintainer roles
Establishes voting requirements and documentation standards for role transitions

Reviewed Changes

Copilot reviewed 2 out of 2 changed files in this pull request and generated 5 comments.

File	Description
asserts/membership_application.md	New bilingual application template with comprehensive questionnaire for community role candidates
COMMUNITY_LADDER.md	Updated promotion processes with detailed steps, voting requirements, and application procedures for all community roles

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chlins · 2025-09-08T10:50:17Z

Based on the document description, do nomination and voting need to be separated into two issues, with voting taking place after the nomination period ends?

mingcheng · 2025-09-08T11:32:03Z

Based on the document description, do nomination and voting need to be separated into two issues, with voting taking place after the nomination period ends?

Yes, so I also provided the two issues template in this pull request, which named voting.md and nominate.md

chlins · 2025-09-08T12:59:09Z

Based on the document description, do nomination and voting need to be separated into two issues, with voting taking place after the nomination period ends?

Yes, so I also provided the two issues template in this pull request, which named voting.md and nominate.md

@mingcheng Can these two parts be combined to simplify the process, nomination and voting be considered together?

mingcheng · 2025-09-10T02:29:37Z

Update the ladder file to clarify the reasoning and improve the nomination passing logic.

gaius-qi · 2025-09-10T04:17:34Z

@mingcheng Please rebase master branch.

Copilot

Pull Request Overview

Copilot reviewed 15 out of 15 changed files in this pull request and generated 3 comments.

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chlins

lgtm

mingcheng · 2025-09-15T03:01:27Z

Mention cncf/toc#1358 to providing more information on updating community governance details.

gaius-qi

Please do not remove the request-features.yml.

gaius-qi

Please do not remove the request-features.yml.

- Introduce .gitvote.yml for automated voting on PRs - Set default voting duration to 2 weeks - Define pass threshold at 50% for votes - Specify allowed voters from specific teams and users - Enable periodic status checks and close on passing features Signed-off-by: mingcheng <mingcheng@apache.org>

- Update voting periods to fixed durations for consistency - Set nomination period to exactly 7 days for all roles - Clarify Approver and Maintainer voting period as 14 days - Add detailed steps for adding a new member with example Signed-off-by: mingcheng <mingcheng@apache.org>

- Introduce formal departure notice template in ISSUE_TEMPLATE - Update nomination process with clearer steps and templates - Refine voting thresholds and periods in COMMUNITY_MEMBERSHIP - Move assets to GitHub issue templates for better visibility - Clarify roles and responsibilities in governance documents Signed-off-by: mingcheng <mingcheng@apache.org> Co-authored-by: Copilot <175728472+Copilot@users.noreply.github.com>

- Add expected behavior and reproduction steps in bug template - Create feature request template with use case section Signed-off-by: mingcheng <mingcheng@apache.org>

mingcheng · 2025-09-15T03:22:23Z

Please do not remove the request-features.yml.

The file which including request-features.yml and bug-report.yml are restored

gaius-qi

LGTM

mingcheng · 2025-09-18T21:59:12Z

- **Documentation**: After elections, the results are documented in meeting summaries or official website, and the election issues are closed with appropriate references.
+#### Step 3: Community Meeting and Voting Initiation

-### Maximum Representation


Maximum Representation and Vacancies were deleted by mistake.

mingcheng requested review from Copilot and gaius-qi September 5, 2025 08:17

mingcheng added enhancement New feature or request document labels Sep 5, 2025

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Comment thread asserts/membership_application.md Outdated

Comment thread asserts/membership_application.md Outdated

Comment thread asserts/membership_application.md Outdated

Comment thread asserts/membership_application.md Outdated

Comment thread COMMUNITY_LADDER.md Outdated

mingcheng marked this pull request as ready for review September 5, 2025 08:21

mingcheng enabled auto-merge (squash) September 5, 2025 08:21

mingcheng force-pushed the chroe/membership-application branch 3 times, most recently from 6a77290 to 4e440fd Compare September 8, 2025 06:10

chlins reviewed Sep 8, 2025

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Comment thread COMMUNITY_LADDER.md Outdated

mingcheng force-pushed the chroe/membership-application branch from 17a4503 to a968315 Compare September 10, 2025 02:27

This was referenced Sep 10, 2025

feat: add GitVote configuration file #76

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docs(meetings): add README for maintainer meeting on 2025-09-09 #82

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mingcheng force-pushed the chroe/membership-application branch from a968315 to 2810c7d Compare September 10, 2025 04:11

mingcheng force-pushed the chroe/membership-application branch from cdd81d4 to 9034c7f Compare September 10, 2025 04:27

mingcheng mentioned this pull request Sep 10, 2025

docs: refine role references across several documents #77

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mingcheng requested a review from chlins September 10, 2025 04:36

mingcheng force-pushed the chroe/membership-application branch from 9b4cbda to dab4f53 Compare September 10, 2025 04:39

chlins reviewed Sep 10, 2025

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mingcheng force-pushed the chroe/membership-application branch from f8fda28 to 3b44a7a Compare September 11, 2025 02:22

mingcheng requested review from chlins and Copilot September 11, 2025 04:17

Copilot AI reviewed Sep 11, 2025

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Comment thread roles/Maintainers.md

Comment thread COMMUNITY_MEMBERSHIP.md Outdated

Comment thread .github/ISSUE_TEMPLATE/nominate.md Outdated

mingcheng force-pushed the chroe/membership-application branch from 0f4fc02 to db44d82 Compare September 11, 2025 04:22

chlins previously approved these changes Sep 15, 2025

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mingcheng mentioned this pull request Sep 15, 2025

docs: add Zephyr as a new member #74

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gaius-qi requested changes Sep 15, 2025

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mingcheng and others added 4 commits September 15, 2025 11:17

docs: add bug report and feature request issue templates

aeaddb1

- Add expected behavior and reproduction steps in bug template - Create feature request template with use case section Signed-off-by: mingcheng <mingcheng@apache.org>

mingcheng dismissed chlins’s stale review via aeaddb1 September 15, 2025 03:21

mingcheng force-pushed the chroe/membership-application branch from db44d82 to aeaddb1 Compare September 15, 2025 03:21

gaius-qi approved these changes Sep 15, 2025

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chlins approved these changes Sep 15, 2025

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mingcheng merged commit 8d8a433 into master Sep 15, 2025
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mingcheng deleted the chroe/membership-application branch September 15, 2025 03:27

mingcheng mentioned this pull request Sep 15, 2025

Call for Topics for the Next Community Meeting [2025/09/23] #81

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mingcheng commented Sep 18, 2025

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mingcheng mentioned this pull request Sep 18, 2025

hotfix: The Maximum Representation and Vacancies sections were deleted by mistake. #99

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mingcheng commented Sep 5, 2025

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chlins commented Sep 8, 2025

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mingcheng commented Sep 8, 2025 •

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